Answered, always
Lunch rush, mid-appointment, 7:42 PM — the phone gets picked up and handled, every time.
AI Voice Receptionistfor clinicsmonthly service
Every call answered — even mid-appointment, even after close.
It answers in your business’s voice, books into your calendar, and hands anything unusual straight to you. Running on infrastructure we operate and monitor — cancel anytime.
- Answers every call, 24/7
- Books into your calendar
- Urgent calls reach a human
- Summary of every call, sent to you
See it handle a call
The call you didn’t have to take.
Every caller handled
ReceptionistThanks for calling Willow Massage Therapy — how can I help?
CallerDo you do deep tissue? And what does an hour cost?
ReceptionistWe do — 60 minutes is $115, and you get an insurance receipt. Want me to book you in?
CallerYes — Friday morning if you have it.
ReceptionistBooked — Friday 9:30 AM with Dana. A text confirmation is on its way to you now.
Your calendar
Fri · 9:30 AMDeep tissue · 60 min · new client
Your phone
New booking — Fri 9:30 AM. Call summary and transcript attached.
- Answeredon the second ring
- Service & pricefrom your approved list
- BookedFri 9:30 AM · 60 min
- Texted yousummary + transcript
Handed to a human
ReceptionistThanks for calling Willow Massage Therapy — how can I help?
CallerIt’s about a billing problem with my last visit.
ReceptionistThat’s one for the team — I’ll take your number and have them call you back today.
CallerSure — 555-0132.
ReceptionistGot it. You’ll hear back this afternoon.
For you
Billing questionCall back today · 555-0132
Your phone
Message taken — billing question, marked for today. No answer was guessed.
- Answeredwhile the desk was busy
- Not sureoutside approved answers
- Message takennumber + reason
- Sent to younothing guessed
IllustrationWillow Massage Therapy is a fictional example. This shows how calls are handled — you hear and approve the actual voice and tone before anything goes live.
What you get
No missed calls, no voicemail tag — every caller handled.
Booked, not just noted
Real appointments — booked directly where your software allows it, confirmed by your team in one tap where it doesn’t. A summary to you either way.
You stay in the loop
Urgent calls transfer to a human instantly. Unusual questions become messages — never guessed answers.
What’s included
- Answers calls + books appointments
- Answers common questions in your voice
- A written data-handling summary before you sign — where calls go, how long they are kept
- Built around your booking or practice software
Works with your existing phone number · booking systems (Square + Cal.com direct; others via their own flow or one-tap confirm) · Google & Outlook calendars · SMS summaries
Who it’s for Massage, physio & wellness clinics first; busy service businesses next.
How we set it up
- We map your call typesBookings, quotes, hours, emergencies — and what should happen for each.
- You hear it before anyone else doesThe voice, the greeting, the answers — you approve how it sounds before it goes live.
- It answers and books, 24/7Straight into your calendar, with a summary of every call sent to you as it happens.
- Humans stay in the loopUrgent or unusual calls get transferred or messaged to you instantly — your rules.
Your data, plainly
- Recordings kept only as long as you choose — one day to two years, your call.
- A written data-handling summary before you sign: where calls are processed, how long they are kept, and how AI-training settings are set on every provider in the chain.
- You hear exactly how it sounds before anything goes live.
Before it goes live
What you’ll review before launch.
- The voice and greeting — you hear and approve exactly how it sounds
- The answers it may give — mapped from your call types, nothing beyond them
- The handoff rules — what transfers, what becomes a message, how fast
- The booking rules — which calendar, which slots, what needs a human first
Nothing goes live until you’ve signed off on all four.
What it costs
$1,000 setup + from $299/mo · monthly service
Fixed price, quoted in writing before we build.
See all published pricingWhat moves the price
- Call volume — a quiet line vs a busy front desk
- Booking depth — a shared calendar vs practice-software integration
- Coverage — after-hours overflow vs full 24/7 reception
- More than one language
What you pay, and when
- The first call — 15 minutes$0
- The written plan + your fixed price$0
- You say go$500
- Your site, three ways — in your inbox within 10 business daysincluded
- ↳ we miss that dateevery dollar back
- ↳ none of them work? One more try. Still not right?you owe nothing further
- You pick your looksecond payment
- The build — you send changes three times, we make them. Fixes are always free.included
- You approve it — then it goes live, keys in your namelast payment
You will never be talked into a website you don’t like.
By business type
How it lands in your kind of business.
Booking, honestly
Three ways it can reach your calendar.
Most booking systems don’t open their calendars to outside software — so the honest answer depends on which one you use. We tell you which of these three applies to you before you sign, not after.
Direct
It books the appointment itself.
Square · Cal.com
These take bookings from outside software today, so the receptionist books the caller straight in.
One-tap confirm
It captures the booking; your team confirms.
Jane — and any closed system
Jane has no open access for outside software at all. The caller’s request is captured in full and your team confirms it in one tap — nothing is guessed, and nothing is lost.
Confirm first
We check before you sign — we never promise.
Mindbody · Glofox · WellnessLiving · Vagaro
These have real integration programs, but they require the platform’s approval. You’ll know exactly which path your system supports, in writing, before anything is signed.
FAQ
Straight answers about AI voice receptionist.
Will it sound robotic?
You hear exactly how it sounds — the voice, the greeting, the answers — and approve it before anything goes live. And when it isn’t sure about something, it hands off to a human instead of bluffing. That combination matters more than any demo we could play you.
Why is this monthly when everything else is one-time?
Because it runs on live phone and AI infrastructure that we operate, monitor and keep healthy for you — that’s ongoing work, priced honestly as a monthly service. There’s no lock-in: cancel anytime.
What happens to urgent calls?
They reach a human. You set the rules: emergencies transfer to you instantly, other calls become an immediate message with the caller’s number and what they needed.
Is it private? What about patient information?
Recordings are kept only as long as you choose — one day to two years. Before you sign, you get a written data-handling summary for your clinic: where calls are processed, how long they are kept, and exactly how AI-training settings are set on every provider in the chain. Your privacy officer reads the real answer and decides — we do not ask you to take our word for it.
Can it book into my booking or practice software?
Where your system allows it, yes — booked directly. Where it doesn’t — many practice systems, Jane included, keep their schedules closed to outside software — the receptionist takes the booking request with every detail, and your team confirms it in one tap from the call summary. We confirm which path your system supports before you sign.
Which systems are limited, so I know up front?
Honestly: most of them. Square and Cal.com calendars take direct bookings today. Jane has no open access for outside software at all — bookings there go through your own online-booking flow or your team’s one-tap confirm. Mindbody, Glofox, WellnessLiving and Vagaro have real integration programs, but they require the platform’s approval, so we treat them as “confirm first, never promise.” You’ll know exactly which path your system supports — in writing — before anything is signed.
Does the guarantee apply here too?
Yes, in the same spirit: you hear it working on your own call types before the service starts, and you approve exactly how it sounds before it answers a single call. And the deadline we give you is the one we’re held to — miss it, and your money comes back.
Your phone is ringing right now.
Let every caller be answered.
15 minutes to scope · one fixed quote · replies within 1 business day